There has been a proliferation of companies providing event technology that facilitates the full spectrum of event management or specialise in just one aspect. We identify some with operations in Asia-Pacific
Company: zkipster
Expertise: Zkipster is the industry’s fastest guestlist app for non-ticketed event check-in at premieres, fundraising galas, launches, promotions, conferences and corporate events. It is a modern cloud-based event software for meetings and event professionals, offering the industry’s best check-in solution for iPads and Android tablets. Zkipster also offers professional features for social media tracking, dynamic seating charts, name badge printing and 24/7 customer support.
Price: From US$75 per event / US$1,980 per year
Recent association events supported:
VIPs attending the Foreign Correspondents’ Club Charity Ball 2015 at the Hong Kong Convention and Exhibition Centre on October 10, 2015 were checked in by zkipster with the help of 10 iPads
The Annual Symposium for the Hong Kong Electronics & Technology Association, held in Shatin at end of August, used the technology on iPad to check in 300 delegates and printed name badges on-site with zkipster’s printing add-on.
AAMA Pearl River Delta Chapter used zkipster for its quarterly cocktail reception, enabling the organiser to identify guests and members within seconds at the door and print name labels upon check-in.
Website: www.zkipster.com
Company: Lumi
Expertise: Lumi specialises in real-time audience engagement and event app technology. Its new real-time polling and messaging app, Meetoo, makes it easy to capture attention, boost audience participation and obtain feedback at any event. It also has a suite of mobile apps and solutions that increase engagement and generate actionable insight. From its keypads, like the IML Connector (which combines a built-in high quality microphone, PA system, multiple audio channels, messaging and voting in one handheld wireless keypad), or its mobile and tablet apps, Lumi’s tools can help clients gather opinions, measure understanding, certify learning and more.
Price: From US$99 per month
Recent association events supported:
Local Government NSW’s annual Conference used Lumi’s Connector Handset – one of the few systems globally that can provide guaranteed legal voting – as a live voting solution.
The Asian Corporate Governance Association has been using Lumi’s solutions for the past five years to gain feedback and data on fundamental industry developments as well as to promote dialogue and engagement at their annual conferences.
Lumi supported the Hong Kong Investment Funds Association for a number of years by providing technology to electronically poll members on key industry topics but also to facilitate feedback and discussion.
Website: www.lumiinsight.com
Company: QuickMobile
Expertise: QuickMobile is transforming meetings and events with mobile apps that engage and delight audiences. QuickMobile’s event app platform creates an always-on communication channel that allows event owners to increase attendee participation, build loyalty and generate revenue through richer experiences. By fully leveraging the capabilities of QuickMobile’s mobile and social solutions, customers can extend events into yearlong conversations and build lasting relationships with their audiences.
QuickMobile built the first event app in 2008 and it is now used across organisations for all types of corporate activities. QuickMobile’s Content Management System is made easy to create, control, respond and measure your events.
Price: From US$2,500
Recent association events supported:
Adoption rate was high at 70 per cent and personalised schedules and live interative polling were actively used throughout the Conference for Women as Board Directors on September 29, 2015.
QuickMobile powered a gamification service that resulted in high attendee engagement across three days during the 20th Asia-Australasia Conference of Radiological Technologists 2015 in Singapore from August 20 to 23.
QuickMobile powered multiple breakout tracks and gamification services at once that resulted in high attendee engagement during the 12th World Down Syndrome Congress from August 19 to 21, 2015 in Chennai.
Website: www.quickmobile.com
Company: Smart Reg System (SRS)
Expertise: SRS has been providing database management services since 2005. The company services organisers of trade fairs, conferences and consumer events by providing registration services, from software design to a full range of database management solutions. Event registration services cater to pre-event registration, on-site registration and post registration. SRS’s technology also provides complete support for registration management, hardware rental and material supply. There are well-trained frontline personnel to handle onsite registration.
Price: From US$5,000 to US$20,000
Recent association events supported:
SRS provided on-demand badge printing services for delegates at the Malaysia Business Events Week 2015 from September 21 to 23.
SRS provided an online reservation system for the Kuala Lumpur Architecture Festival 2015 from August 12 to 15.
The ASEAN Economic Ministers Meeting 2015, held from August 20 to 25, used SRS’ high security photo badges for walk-in delegates.
Website: www.mysmartreg.com
Company: Conference Online
Expertise: Operating since 2002, Conference Online is an Australian company based on the Gold Coast, and claims to have been the first Australian web-based portal to be developed, providing the full gamut of conference management technologies.
Its registration platform allows delegates to register for the conference as well as book flights, accommodation, social functions, tours and more. The Abstracts Online and Memberships Online facilities are bonuses. Abstracts Online manages and automates the collection, distribution, reviewing and scoring of documents, while Memberships Online simplifies the manual management process.
The solutions are being upgraded over the next six months, which upon completion, founding director Val Sanders said will make “conference management even simpler for the delegate and the organiser and include all the bells and whistles”.
Price: US$6.35 per delegate, US$6.35 per abstract submission and US$3.53 for a one-day event or ticket, or lower under particular circumstances. Taxes and merchant fees not included.
Recent association events supported:
The Association of Australian Cotton Scientists Research Association used Conference Online for registration and name badges for 239 delegates at its conference in September 2015.
The Australian Archaeological Association has opted for full conference management of its annual conference for 500 pax since 2013.
The National Association of Community Legal Centres has been a customer since August 2011, opting for full conference management.
Website: www.conferenceonline.com.au
Company: Cvent Australia
Expertise: Cvent offers the full kit and caboodle when it comes to conference management technologies, all at the click of a button. Describing their offering as a ‘software-as-a-service technology solution’, Cvent’s Event Management Platform provides online tools to facilitate the entire event lifecycle.
To get planners started, there’s the Cvent Supplier Network which has a database of 200,000 hotels, suppliers and destinations worldwide. Creating an eRFP for multiple venues is free. A search of Melbourne alone retrieved 319 results.
Once planners have their destination and venue sorted, there’s a budgeting tool and an online registration system, complete with secure payment. To increase attendance and for assistance during the event, the Platform provides email marketing and white label websites, as well as SocialWalls and mobile apps through CrowdCompass by Cvent. And to track post-event success, there are reporting tools and electronic feedback surveys.
Price: Available on application
Recent association events supported:
The Australian Trucking Association has been a Cvent customer since 2011 and uses the Event Management Platform for two of its large annual events, along with a few smaller ones throughout the year. The association also recently trialed a CrowdCompass by Cvent mobile app for one of its major events.
The Early Childhood Teachers’ Association hosts a marquee conference each year in Brisbane for 600 delegates, which uses Cvent to manage delegates, exhibitors and presenters.
The Victorian Healthcare Association has used Cvent since 2013 for a number of different meetings and events throughout the year, including its annual conference, two regional forums, breakfast seminars, membership roundtables, and webinars.
Website: www.cvent.com/au/
Company: Evenesis – Y Us
Expertise: Solutions by Evenesis – Y Us help event planners in Malaysia and Singapore to manage contact information, provide seamless communication with event stakeholders, store valuable information related to the event flow, and conduct online surveys. Flexible and powerful modules allow customisation according to the needs of event planners. Customised online registration forms can be developed within three days, enabling event planners to capture more information on their attendees and save the data onto Evenesis. Another powerful solution offered by the company is the reporting tool which can be customised to suit the need of users.
Price: US$1,099 to US$7,299
Recent association events supported:
SMR Group used Evenesis – Y Us to manage its guest registration during the Learning Extravaganza World Tour Kuala Lumpur 2015, held from March 6 to March 7.
Evenesis – Y Us helped Securities Commission Malaysia to manage attendee pre-registration at the Synergy and Crowdfunding Forum 2015, held on June 11 and 12.
Evenesis was used for the pre-registration of attendees at the ASEAN Co-create, the 1ASEAN Entrepreneurship Summit 2015, from March 19 to 20.
Website: www.evenesis.com
