With a healthy stable of no less than 800 guestrooms, supported by a plump inventory of convention and meeting spaces, these mega hotels are ever-ready to welcome large association gatherings
Fairmont Singapore & Swissôtel The Stamford, Singapore
Fairmont Singapore and Swissôtel The Stamford jointly house the Raffles City Convention Centre, which offers more than 6,503m2 of meeting space across 27 function rooms and ballrooms. The largest ballroom can take up to 3,200 people for a standing cocktail session.
There are a total of 2,030 guestrooms between Fairmont Singapore & Swissôtel The Stamford, often seen as one hotel complex; the former has 769 keys while the latter has 1,261.
Special arrangements for groups are available, such as an exclusive check-in space within a meeting room, an off-site catering for sessions, or a gala dinner outside of the hotel.
Its size and level of in-house support allowed Raffles City Convention Centre to host seven association meetings last year, including Association Management Solutions for IETF’s 100 Conference 2018, and the International Cotton Association Congress 2017.
JW Marriott Marquis Dubai, UAE
The JW Marriott Marquis Dubai is the world’s tallest full-service hotel standing at a height of 355 meters, 26 meters shorter than Empire State Building.
The property is the first in the UAE capable of hosting groups, meetings and conventions of up to 1,000 people, where delegates can meet, eat and sleep in one location.
With over 8,000m2 of indoor and outdoor event space, the property can accommodate small to large-scale meetings and conferences. Two ballrooms and 32 flexible meeting rooms provide state-of-the-art venues for every agenda.
Alternatively, three stunning outdoor venues with incredible views over Downtown Dubai, and the newly extended Dubai Water Canal can help set the stage for an unforgettable event.
The 1,608 guestrooms are designed around the needs of today’s modern traveller, achieving a balance of effortless style and modern functionality. There are also 17 restaurants, bars and lounges within the property.
The hotel has hosted multiple association meetings from around the world, notably from the US, Europe and GCC countries. Association meeting sizes typically range from 500 to 1,500 guests.
For large meetings, designated group check-in, and a private dining area for breakfast can be arranged. To help ease the set-up process, Dubai Ballroom on Level 2 has its own private access and private valet parking.
There is also a travel desk located in the hotel for organisers to book excursions and activities, and complimentary shuttle services to The Dubai Mall. To ensure the smooth running of an event, organisers will have a dedicated event planner to assist them throughout.
Renaissance Kuala Lumpur Hotel, Malaysia
With an inventory of 921 rooms, Renaissance Kuala Lumpur Hotel is the largest single hotel property in Kuala Lumpur.
On-site facilities that matter to meeting planners include five F&B outlets – which offer a variety of Asian and International cuisine – as well as 28 function rooms spanning 3,715m2.
The property has staged many meetings organised by associations and councils since its opening in June 1996. An example is the Malaysia Sports Council in August 2017 for 1,000 people.
The largest venue option is the pillar-less Grand Ballroom, which measures 1,430m2and can accommodate up to 1,800 people for a cocktail reception or 750 people for a sit-down banquet.
For large groups, a group check-in can be arranged. Additional perks include a dedicated event manager for every meeting, access to an app that allows planners to communicate with key hotel operation staff in real-time, and support from Marriott International’s Global Meeting Strategy which promises to transform any meeting – big or small – into an experience.
Hyatt Regency Sydney, Australia
Hyatt Regency Sydney’s recent redevelopment makes it the largest upscale, full-service hotel in Australia.
Large groups are easily serviced with 892 guestrooms and over 3,700m2 of state-of-the-art meeting spaces, including two ballrooms offering panoramic views of Darling Harbour which seat over 1,100 each. The two ballrooms also offer separate bathrooms, entrances, escalators and pre-function areas and goods lifts for easy access and complete privacy.
In addition, there are 21 meeting or breakout rooms, each equipped with multiple electrical, microphone and phone outlets, as well as high-speed wireless Internet access. The hotel also provides in-house audiovisual services.
Planners work with an assigned event manager from the hotel to ensure a smoothly-run event.
There are six restaurants and bars to cater to hungry hordes, including a 272-seat all-day dining restaurant, Sailmaker.
A separate bus bay entrance for large groups, as well as a dedicated group check-in are available on request.
Grand Hyatt Incheon, South Korea
As the largest Hyatt hotel outside North America, Grand Hyatt Incheon packs in 1,024 guestrooms across two towers that are connected via a sky bridge, 26 individual event spaces totalling 4,566m2, and five F&B venues.
Within the East Tower sits a ballroom for up to 540 banquet guests, 11 event rooms, two hospitality suites and three boardrooms. Across that, in the West Tower – which was launched in 2014 – features a Grand Ballroom with a capacity of 830 people in a banquet setting, a large pre-function foyer, two large conference rooms, two drawing rooms, three meeting rooms, and the Garden Event Deck and Pool House, a dramatic space for up to 500 people, surrounded by cherry and pine trees and offering ocean views.
All event spaces feature modern multimedia and conference equipment as well as high-speed Internet access. Meanwhile, associations looking to host a meeting there are provided with support from an experienced in-house events team.
As well, Grand Hyatt Incheon maintains the Hyatt’s sterling reputation of catering excellence, promising association events memorable dining experiences that can be delivered beyond the hotel’s F&B establishments.
Recent association meetings held at the five-star hotel include the 11th Annual Meeting of Society of Gastrointestinal Intervention in September 2017 the Korean Transplantation Society’s Asian Transplantation Week in October 2017; and the Liver Week conference jointly hosted by the Korean Association for the Study of the Liver, the Korean Association of HBP Surgery, the Korean Liver Cancer Association, and the Korean Liver Transplantation Society in June 2018.
Seoul Dragon City, South Korea
Hotel giant AccorHotels launched a ‘hotelplex’ in Seoul’s Yongsan district last year, where four brands of different price points are housed under one massive roof.
Named Seoul Dragon City, the complex comprising Grand Mercure (202 rooms), Novotel Suites (286 rooms), Novotel (621 rooms) and ibis Styles (591 rooms), offering a total inventory of 1,700 keys, two multifunctional grand ballrooms, 17 meeting rooms, 11 F&B outlets, and a four-storey sky bridge that houses a cluster of uniquely themed, world-class lounges that welcome private events.
Seoul Dragon City’s event facilities are located across levels three and five, all connected by escalators and away from other non-event guest facilities.
The two grand ballrooms are named Hanra and Baekdu, each able to accommodate 1,972 guests in a theatre setup. The former can be split into three smaller spaces. The elongated foyer of Hanra and Baekdu can also support accompanying exhibitions that are sometimes part of association congresses.
It is said that all event facilities combined can take in 4,900 attendees.
Seoul Dragon City is has welcomed several association meetings such as Asian Critical Care Conference in April this year, and Unleashing Print Seoul by DSCOOP, a conference for professional print service providers and users, in May. Coming up in October, Seoul Dragon City will host the 38th Congress of Société Internationale d’Urologie.
Bangkok Marriott Marquis Queen’s Park, Thailand
The sprawling Bangkok Marriott Marquis Queen’s Park is Marriott Hotels & Resorts’ first Marquis-designated property in Asia. The Marquis designation is reserved for B2B-ready properties that satisfy seven key requirements such as being in a gateway city, occupy an iconic building, are of exceptional size and offer spectacular facilities.
With 1,360 rooms and 35 different function rooms offering more than 5,000m2 of space, the Bangkok Marriott Marquis Queen’s Park is the largest hotel in Bangkok. Its sheer size allows large-scale residential meetings to accommodate all delegates under one roof, saving logistical resources.
The largest venue space at the hotel is the Thai Chitlada Grand Ballroom, capable of hosting a 1,300-pax theatre-style conference.
The hotel is also brandishing its variety of dining options for business events as a major selling point, especially at a time when delegates are increasingly expecting unique dining experiences. There are eight F&B outlets at the hotel, including five full-service restaurants.
Recent association meetings held at the hotel include the 24th Asian Seed Congress, and the 2017 IFLA Asia Pacific Regional Congress in November 2017.
Shinagawa Prince Hotel, Japan
Just outside Shinagawa Station, with easy access to Narita and Haneda International Airports, the Shinkansen network, Tokyo Big Sight and Tokyo International Forum, the size of Shinagawa Prince Hotel befits its location.
The hotel has 3,626 rooms and meeting spaces totalling 2,046m2. In the annex tower, nine rooms can be broken down into various sizes or stand as one mega room. Additional function space is available on the eighth to 36th floors of the main tower as well.
The hotel also boasts 10 F&B outlets, and recreational facilities such as a bowling alley, swimming pool, indoor tennis and golf facilities, and a cinema.
A dedicated business events service called Prince Tokyo MICE City caters to association needs, offering facilities nearby including Aqua Park Shinagawa (aquarium) and Stellar Ball (live concert venue). Event delegates can be transferred post-meeting to the group’s hotels across Japan, where they can enjoy golf, hot springs, skiing or nature.
The largest association meeting hosted to date at Shinagawa Prince Hotel was a three-day medical conference that welcomed 3,000 guests per day
Hotel Mulia Senayan, Jakarta, Indonesia
The 40-storey Hotel Mulia Senayan, Jakarta boasts 994 keys and meeting facilities such as The Grand Ballroom – one of the city’s largest – which 2,500m2 of space and can comfortably accommodate up to 4,000 people. It is also easily accessible via its own entrance or from the main lobby.
In addition, 18 other meeting and function rooms are available in varying sizes. If those are not enough, Jakarta Convention Centre is located just across the street
For group check-in, the hotel has a dedicated airport representative team at the airport with a fleet of limousines that can cater to VIPs and groups of all sizes. Dedicated group check-in counters can also be arranged at function rooms.
The hotel has nine F&B venues to choose from, serving a multitude of cuisines from Sichuan to French.
The hotel has hosted a number of insurance, oil and gas, social organisations association events, but the largest so far was by an automotive industry association that welcomed 800 people.